Vacation season for a business owner can be a time of great stress.
It becomes a juggling act of trying to make sure that all of the shifts for your company are covered all while allowing your employees their much needed time away.
As a business owner it is ultimately your responsibility to make sure that everything runs smoothly and that shifts are covered, while keeping your business running as smoothly as possible. This often becomes difficult managing multiple employee requests for time away as the summer season rolls around and the annual family vacations take place. There are steps you can take to help prevent strife between employees from happening this summer as vacations come and go.
The first step to keep everyone happy is to have an approval processby which vacations are granted. Whether your company operates on a seniority basis or a first come first serve basis is up to you. If you do not have a process in which employees can request time off, whether it be paid or unpaid, your employees don’t know what the expectations are. When employees know the company policies and procedures it helps to reduce confusion and frustrations when they are trying to get their time off.
The next step is to staff accordingly. Be sure to adjust the schedule to verify that you can cover the shifts or position of the employee that is on vacation. It may mean that you need to hire a temporary worker to fill your employee’s shoes while they are gone. If this is the case be sure to hire someone that is properly qualified for the position they will be working. Many temp agencies will work with you to assure that you get a properly qualified individual.
Prep work.Create a checklist for your employees so you understand where they are with their projects prior to leaving for vacation. This is especially important if your employee interacts with clients regularly. Having them leave for vacation for a week or more without knowing where that client’s project work stands, can and will result in an unhappy client.
Take the time to say thank you. As we all know when you are short employees over the summer, it adds to the stress of everyone else who is working. In order for things to run as normally as possible it means added responsibilities for many employees. It never hurts to grab popsicles or other cold treats or even lunch on your way back to the office to reward them for their hard work. Don’t forget to plan time for your vacation as well and enjoy the summer!